Front Desk Receptionist

Job Summary

VMG Construction is looking for a friendly and reliable Front Desk Receptionist to become an essential part of our team. As the first point of contact for clients and visitors, you will provide exceptional customer service and administrative support, ensuring smooth operations at the front desk. The ideal candidate is bilingual in Spanish and English, organized, punctual, and able to provide excellent customer service in a fast-paced office environment. This role requires availability Monday through Friday.

Responsibilities

  • Greet and welcome visitors with a friendly and professional attitude.
  • Answer incoming calls, manage the phone system, and route calls to the appropriate team members.
  • Manage emails, mail, packages, and office correspondence
  • Perform general clerical duties including filing, data entry, and maintaining organized records, as well as handling shipment-related tasks.
  • Utilize Microsoft Excel, Word, and Outlook for daily administrative tasks and communication.
  • Maintain a clean, organized, and professional front desk and office environment.
  • Work collaboratively with team members to support a positive and productive office environment.

 

Qualifications & Skills

  • Bilingual in Spanish and English required.
  • Basic knowledge of Microsoft Excel, Word, and Outlook
  • Excellent phone etiquette to create a positive impression on callers.
  • Solid clerical skills for accurate documentation and record keeping.
  • Strong communication and organizational skills
  • Reliable transportation and consistent punctuality
  • Experience in the construction industry is an advantage

If you are passionate about providing outstanding service and have the skills necessary to thrive in a front desk role, we encourage you to apply!

Job Type: Full-time
Expected hours: 40 per week

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off

Schedule:  8 hour shift
Work Location: In person

 

 

Project Accountant

Job Overview
We are seeking a detail-oriented and analytical Project Accountant to manage the financial lifecycle of construction projects. This role is heavily focused on progress billings, job cost tracking, project budgeting, cost forecasting, and over/under billing (ODP) reconciliations.

The ideal candidate has strong construction accounting experience, understands WIP reporting, and can partner closely with Project Managers to ensure accurate financial performance tracking and cash flow management.

Who We Are

VMG Construction Inc., established 2007 in Winter Garden, has built a solid reputation as a premier commercial construction subcontractor serving the State of Florida. We are proud to contribute to various sectors within the construction industry. Our vision is to become the premier partner in the construction industry, dedicated to ensuring timely project completion and delivering unparalleled quality and performance.

Responsibilities

  • Prepare and submit monthly progress billings (AIA and non-AIA)
  • Process and track change orders for accurate billing
  • Maintain billing schedules and ensure timely invoicing
  • Ensure compliance with contract billing requirements
  • Set up new projects in accounting system with accurate contract values and budgets
  • Monitor budget-to-actual performance
  • Identify cost overruns and communicate variances to Project Managers
  • Review committed costs (subcontracts, POs, change orders)
  • Provide monthly financial summaries of project performance
  • Monitor project AR aging
  • Assist with collection efforts in coordination with PMs

Qualifications

  • Bachelor’s degree in Accounting, Finance, or Business related required
  • 5+ years of construction/project accounting experience preferred
  • Strong understanding of:
    • Progress billing (AIA)
    • Job cost accounting
    • WIP reporting
  • Experience with construction accounting software (Sage Intacct, Viewpoint, QuickBooks Enterprise, etc.)
  • Proficient Microsoft Excel skills
  • Strong analytical and problem-solving skills
  • Excellent attention to detail and organizational skills

Ideal Candidate Profile

  • Proactive and deadline-driven
  • Comfortable working in a fast-paced construction environment
  • Confident communicating financial data to non-accounting team members
  • Process-oriented and highly accurate
  • Able to manage multiple projects simultaneously

Benefits

Pulled from the full job description

  • 401(k)
  • Health insurance
  • Dental insurance
  • Paid time off

Project Manager – Central Florida

Job Description

The Project Manager is responsible for planning, executing, and closing projects within budget and on schedule. This role requires excellent leadership, communication, and organizational skills to manage project teams, stakeholders, and resources effectively.

 

Roles / Responsibilities

Project Planning and Scheduling:

  • Develop comprehensive project plans outlining the scope, schedule, and resources required for concrete projects.
  • Create detailed project schedules and milestones to ensure timely completion.

Budgeting and Cost Control:

  • Prepare accurate cost estimates for concrete projects, considering materials, labor, equipment, and overhead.
  • Monitor project expenses and ensure adherence to budget constraints.

Client Communication:

  • Serve as the main point of contact for clients, maintaining regular communication to provide project updates, address concerns, and ensure client satisfaction.
  • Manage client expectations and handle any changes in project scope.

Subcontractor Coordination:

  • Select and manage subcontractors involved in concrete-related tasks.
  • Coordinate with other subcontractors on the construction site to ensure seamless integration of concrete work with other trades.

Quality Control:

  • Implement and enforce quality control measures to ensure that concrete work meets industry standards and project specifications.
  • Conduct inspections and tests as necessary to verify compliance.

Material Procurement:

  • Source and procure concrete materials, ensuring they meet project specifications and quality standards.
  • Manage inventory and storage of materials on-site.

Equipment Management:

  • Coordinate the rental or purchase of equipment required for concrete work
  • Ensure that equipment is properly maintained and utilized efficiently.

Workforce Management:

  • Recruit, hire, and train personnel for concrete projects.
  • Manage and lead the concrete construction team, providing guidance and supervision.

Document Management:

  • Maintain accurate project documentation, including contracts, change orders, and project correspondence.

Problem Resolution:

  • Address and resolve issues that may arise during the project, such as delays, design changes, or unforeseen challenges.
  • Implement effective problem-solving strategies to keep the project on track.

Progress Reporting:

  • Provide regular progress reports to the General Contractor and other stakeholders.
  • Highlight achievements, milestones, and any deviations from the original plan.

Closeout and Handover:

  • Oversee the project closeout process, including final inspections, punch lists, and documentation.
  • Ensure a smooth handover of the completed project to the General Contractor.

Continuous Improvement:

  • Evaluate project performance and identify areas for improvement.
  • Implement lessons learned from previous projects to enhance efficiency and effectiveness.

Clear Communication:

  • Establish clear communication channels with the Project Superintendent to ensure open and transparent dialogue.
  • Clearly communicate expectations, goals, and project objectives.

Empowerment:

  • Delegate responsibilities to the Project Superintendent based on their strengths and expertise.
  • Encourage decision-making and problem-solving at the superintendent level.

Performance Expectations:

  • Clearly define performance expectations based on Operations manager input from P&L
  • Regularly review and discuss progress against these expectations.

Celebrate Successes:

  • Acknowledge and celebrate project milestones and successes with the Project Superintendent and the project team.
  • Reinforce a positive and collaborative project culture.

Bookkeeper

Job Overview
We are seeking a detail-oriented and organized Bookkeeper to join our financial team here at VMG Construction. The ideal candidate will be responsible for maintaining accurate financial records, managing accounts, and classifying daily transactions. This entry level role requires a basic understanding of accounting principles and some experience in bookkeeping software. The Bookkeeper will play a crucial role in supporting the financial health of the organization.

Who We Are

VMG Construction Inc., established 2007 in Winter Garden, has built a solid reputation as a premier commercial construction subcontractor serving the State of Florida. We are proud to contribute to various sectors within the construction industry. Our vision is to become the premier partner in the construction industry, dedicated to ensuring timely project completion and delivering unparalleled quality and performance.

Responsibilities

  • Conduct account analysis and balance sheet reconciliation
  • Assist in budgeting processes and financial forecasting
  • Utilize Quickbooks and similar accounting software for daily transactions and reporting
  • Maintain organized financial records for easy retrieval

Skills

  • Basic understanding of budgeting practices
  • Ability to perform account analysis effectively
  • Experience using Quickbooks or other accounting software is preferred
  • Excellent attention to detail and organizational skills

If you are passionate about numbers, possess strong analytical skills, and are looking to contribute to a dynamic team, we encourage you to apply for the Entry Level Bookkeeper position.

Benefits

Pulled from the full job description

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off